You control the catalog, pricing, and buyer access. Your buyers get a straightforward portal designed for ordering.
Add products, set prices, toggle visibility per product. Change a price once — every buyer portal updates.
| ER70S-6-035-33 | MIG wire ER70S-6, .035″ | $64.00 | Visible |
| AR-CO2-75-25 | Shielding gas 75/25, cyl exchange | $38.00 | Hidden |
Invite buyers by email. Set which products each buyer sees, and at what price — list, or their negotiated rate.
| Mercer Fabrication | List −4% | Active |
| Dalton Steel Works | Negotiated | Active |
Every order in one place. Confirm, mark fulfilled, and print the pick list — with no manual re-entry.
| #SD-2214 | Mercer Fab · 6 lines | $1,208.40 | New |
| #SD-2213 | Dalton Steel · 2 lines | $486.00 | Confirmed |
When you confirm an order, SupplyDesk creates an open invoice in QuickBooks for your team to review and send. Growth and Enterprise plans.
| #SD-2214 | Order confirmed | New |
| #SD-2213 | Invoice created | Synced |
| #SD-2211 | Invoice created | Synced |
Your name and logo appear on the portal. Buyers log in under your brand, not “SupplyDesk.”
Each buyer sees only the products you have assigned to them, at the price you set — not your full catalog, and not another buyer’s pricing.
Cart, PO number, submit. Buyers can repeat a past order in a single click.
Every past order with status and totals. Fewer “did you get my order?” calls.
| Order | Date | PO # | Total | Status |
|---|---|---|---|---|
| #SD-2214 | Jun 26 | MF-4471 | $1,208.40 | Submitted |
| #SD-2212 | Jun 19 | MF-4460 | $306.35 | Fulfilled |
| #SD-2196 | Jun 05 | MF-4433 | $2,114.90 | Fulfilled |
| #SD-2181 | May 22 | MF-4402 | $764.10 | Fulfilled |
When you confirm an order, SupplyDesk creates an invoice in QuickBooks using that order’s data and your item and customer mappings. Products are mapped to QuickBooks items and buyers to QuickBooks customers once, during setup. After that, every confirmed order’s line items, quantities, and prices flow directly into a new invoice, with no manual re-entry required. Your bookkeeping stays exactly where it already is, in QuickBooks.
The invoice is created in QuickBooks as an open record for your team to review. You stay in control — review it, adjust anything you need to, and send it through your existing process.
Import your price list or enter it directly. Most suppliers begin with their top 50–100 SKUs rather than the full catalog.
Invite one buyer, typically your highest-volume account, set their pricing, and confirm their first order.
Add the remaining buyers in batches, each with their own pricing — list or negotiated.
Update prices and add products as needed, with no release cycle, developer involvement, or downtime.